Recurring meetings + conference calls
Dialpad not only lets you connect through video meetings and conference calls, it also gives you the option to set up recurring meetings and conference calls. Try it for free with a 14-day free trial! It takes just a few minutes and you'll get set up with a virtual phone number.
Same time next week?
Do you have regular virtual meetings with the same people at the same time every week? Dialpad lets you set up conference calls to start at the same time on a recurring basis. You can choose to have the conference call repeat on a weekly basis, every other week, or in a monthly recurrence pattern, with no end date.
Video conferencing features that make for more productive meetings
Robust call controls
Keep your meetings secure and prevent unwanted guests with a range of host controls. Set up a waiting room (with music), add a PIN code, and lock the meeting once everyone’s in. Hosts also have the ability to mute everyone, limit screen sharing, and remove participants completely.
“Our people don’t want to worry about communication issues. It's our job to remove friction—to bridge IT and technology gaps—so employees can focus on doing great work for our clients.”
Brandon Oliver
IT Director, Huge
How to schedule recurring calls in Dialpad
It’s easy to schedule recurring conference calls with Dialpad with one of these options:
From your Dialpad Meetings dashboard, select My Conferences > Plus(+)
Select Recurring, and choose a pattern
Set the duration and name the series, then add invitees
Add to your calendar
Choose if you want to call participants when it’s time.
Or, If your Google or Microsoft 365 Calendar is already synced with Dialpad:
Check the “Recurring” checkbox in your calendar
Choose how often you want the meetings
Set the duration and invite participants.
Want to have recurring meetings or conference calls?
Dialpad AI Meetings has a free plan that you can sign up for in just a few minutes. Start having unlimited meetings now, or take a self-guided interactive tour of the app first!
Common meeting types you'll come across
One-off meetings
If you don’t want to commit to a regular pattern, you can schedule a single meeting for a specific date and time.
Recurring meetings
These are ideal for weekly team meetings, daily huddles, or regular catch-ups with remote employees. Each meeting uses the same meeting ID and settings.
Instant meetings
You might decide to have an off-the-cuff meeting because something urgent came up (say you work at a help desk and a customer has an important question). An unscheduled meeting has no fixed time—you can have a one-click meeting easily from Dialpad. Just click the video camera icon.
Meeting pages/personal meeting rooms
As well as the meeting options above, you can create your own personalised meeting page with your name as the meeting ID. It’s like a recurring meeting, but you’ll have a personal or branded URL.
Why schedule recurring conference calls?
Scheduling recurring conference calls not only helps to save you admin time and the hassle of having to create separate meeting invitations, it also lets you block off times on busy participants' calendars.
Everyone is aware of the pattern of meetings, so there’s no excuse for being late! Dialpad can has a dial-out option that automatically calls any participants who haven't joined yet at the appointed time!
Dialpad AI Meetings has helped us build stronger 1:1 client relationships. It removes the friction of traditional conference calling—all you need is a dial-in number or URL to join.
Grant Griffith
IT Manager, Mono
FAQs about recurring meetings
Yes, this functionality comes with all Dialpad plans!
The good news is that Dialpad AI Meetings has a free plan, which gives you unlimited free video conference calls (or voice-only if you prefer).
You also get in-meeting messaging—so participants can ask a question without interrupting the speaker—with emoji reactions to keep attendees engaged. HD video and audio comes as standard, and you get unlimited call recordings even in the free plan (you don’t get that with a free Zoom account).
Dialpad AI Meetings works on iOS, Android, Mac, or PC—and it's fully browser-based, so you and your clients can host and join meetings without downloading the app. That makes life a lot easier for folks to access the meeting from various devices.
You can send a recurring meeting invite to anyone as long as you have their contact information.
That includes colleagues, customers, stakeholders, investors, suppliers... You name it. International participants can even join calls using the meeting link (or use local access numbers if you upgrade to Dialpad Meetings Business).
If you're already using Google Calendar, just create a meeting invite and choose the Dialpad AI Meetings video conferencing option. This will send an email to external parties with a clickable link. No download, no PIN, or phone number. If they don't have the app, Dialpad automatically sends the invite and link as an SMS instead.
Another time-saver is to set up a group of invitees. Just select people on your Contacts page and click “Create a Group”. When you schedule a meeting series, enter the name of the group to add everyone within it. You can then add and remove people before you set the time and send invites.
This is completely up to you. If you don’t have a regular schedule for your calls or you don’t meet very often, then setting up new calls every time may not be a problem for you. But if it's a call that occurs on a regular basis with the same group of people, then scheduling a recurring online meeting will help you save a lot of time and hassle.
Remember that you can make changes to the meeting details after scheduling. You can amend the time, date, subject, or add extra attendees, without disrupting the pattern. Since you’re not deleting the original and adding a new meeting, it remains as part of the recurring series.
Only people with an official invitation to your recurring meetings will be able to access them. For extra peace of mind, the host can lock calls to prevent unwanted guests from joining, and you can add a PIN code if you wish. You can add extra people to a meeting series after it’s been set up, or even during the call—but if their name’s not on the door, they’re not coming in!
And if you're screen sharing, after the screen share ends, the information is no longer available to participants, nor is it stored by Dialpad.
Only organisers and invited attendees can see the history of the meetings in a recurring series (or see your upcoming events). In your Dialpad account, it’s under My Conferences > History.
As for your own meetings, only you have access to that.
If you turn on call recording and real-time transcription, then Dialpad Meetings can deliver a call summary to the host’s email address after each meeting, including download links for recordings. Recordings of past meetings are displayed under PastConferences. You can share any of these with others by forwarding the summary or copying the link, but anyone with the link will be able to access the recording.
For security, you do have the option of deleting all data related to a conference—or, just don't turn on call recording and transcripts if you don't want to record the call or receive the post-call summary.
Since Dialpad integrates with Google Calendar or Microsoft 365, it’s easy to schedule a meeting in your calendar. This automatically generates a link, and you can invite anyone directly through Gmail or Microsoft Outlook. They just have to “dial in” by clicking the link to join or start the call.
Don’t forget that Dialpad offers a ton of built-in integrations, including popular tools like Slack, Salesforce, Zendesk, Google Workplace, and HubSpot.